Sample letters – Building collaborations

For: Head/Rabbi/Director/etc. of Jewish Community Center/ Synagogue/ local school

Subject: Appointment for Meeting

Dear X (insert name)

I would like to introduce myself; my name is X (Insert Name here) and I am X (Insert designation here, ie head/a volunteer) of ScienceAbroad in X (your region/city).

ScienceAbroad is an Israel-based non-profit organization which strengthens research and industry in Israel by maintaining contact with Israeli scientists, researchers and entrepreneurs living around the globe.  ScienceAbroad supports local communities like ours, promotes Israeli scientific achievement, bolsters the Israeli identity of scientists living overseas and helps to facilitate the return of great minds to Israel.  We are 3,000 scientists in 28 hubs worldwide, making us the largest organization of Israeli scientists abroad.  The local hub which I represent has X (number )of families and  X (number) of scientists living in  x( city/your location).

I would like to schedule a meeting to hear about your organization, tell you about ScienceAbroad and explore areas of cooperation.  Please suggest a date and time, which which works best for your schedule.

Thank you very much for your valuable time.

Sincerely yours,
(Name of Sender, ScienceAbroad Regional Manager location, contact information)

For: Head of Jewish Community Center/ Synagogue/ local school/ University/ company

Subject: Use of facility/ parking lot/ playground/ picnic area etc

Dear _________________:

In follow up to our conversation, I am sending you this letter to request permission to use your X (company’s/school’s etc) Y ( parking lot, playground, kitchen, picnic area) for _________________  (use)on _________________ (date).

ScienceAbroad would be responsible for all setup and clean up.

The event is scheduled to last from _________________ to _________________, and we expect between _________________ and _________________ people to attend. (You can also indicate ages if necessary)

Please let me know if you can grant us this permission to use your premises.  Thank you very much!!!

Sincerely yours,
(Name of Sender, ScienceAbroad Regional Manager location, contact information)

ScienceAbroad is an Israel-based non-profit organization which strengthens research and industry in Israel by maintaining contact with Israeli scientists, researchers and entrepreneurs living around the globe.  ScienceAbroad supports local communities like ours, promotes Israeli scientific achievement, bolsters the Israeli identity of scientists living overseas and helps to facilitate the return of great minds to Israel.  We are 3,000 scientists in 28 hubs worldwide, making us the largest organization of Israeli scientists abroad.

Subject: Request for item donations for your event

Dear (INSERT NAME OF CONTACT AT COMPANY),

ScienceAbroad is hosting a Chanukah fundraiser on behalf of X (organization) to support their work in [COUNTRY/REGION]. I’d like to ask you to join us in our efforts.

Would your [COMPANY] be willing to donate [VENUE, FOOD, BEVERAGES, SOUND SYSTEM EQUIPMENT, TABLES, CHAIRS, ETC.]? Your contribution will help keep costs down so we can ensure all the donations received at this event will be rushed directly to those who need it most.

Event Details:

  • [LOCATION – STREET ADDRESS AND NAME OF VENUE]
  • [START TIME – END TIME]
  • [SPECIFY NEEDED GOODS – NUMBER, TIMING, ETC.]

I look forward to speaking with you so I can provide more details or answer any questions you may have. Thank you so much for considering supporting this ScienceAbroad fundraising event. Your contribution will provide critical assistance to X (children, families and entire communities]. On behalf of all those who will benefit from your support, thank you so much!    

Sincerely yours,
(Name of Sender, ScienceAbroad Regional Manager location, contact information)

ScienceAbroad is an Israel-based non-profit organization which strengthens research and industry in Israel by maintaining contact with Israeli scientists, researchers and entrepreneurs living around the globe.  ScienceAbroad supports local communities like ours, promotes Israeli scientific achievement, bolsters the Israeli identity of scientists living overseas and helps to facilitate the return of great minds to Israel.  We are 3,000 scientists in 28 hubs worldwide, making us the largest organization of Israeli scientists abroad

Dear X,

Thank you very much for your time.  In pursuant to our meeting, I would like to thank you for your willingness to participate in X/ donate X/ support us by doing Y.

Please also consider attending our event so that you can meet more Israeli members of your community.

On behalf of ScienceAbroad we gratefully appreciate your support.

Sincerely yours,
(Name of Sender, ScienceAbroad Regional Manager location, contact information)